“YOUR
COMPANY” PRIVACY POLICY (Short
Version)
1.”Your
Company” is bound by the National Privacy Principals ('the NPPs")
under the Privacy Act, 1988. However, as with all organisations,
the NPPs do not apply to personal information of current or former
employees contained in employee records when those records are
used directly in connection with the employment relationship.
Further, it should be noted that some exemptions are contained
within the NPPs with respect to matters such as the disclosure of
information relating to public health or public safety, the
disclosure of information with respect to law enforcement
enquiries and the disclosure of particular information relating to
legal proceedings and negotiations.
2.
If any individual wishes to make an inquiry, or make a complaint
about this real estate agency's activities with respect to privacy
and the NPPs, or obtain more information about the way the
organization manages personal information it holds, the individual
should make immediate contact with the organisations designated
Privacy Officer, “NAME”. That person and the senior management
of this organisation can be contacted at the following details:
“Your
Company Address & Contact Details”
(Full
Version)
“Your
Company” Privacy Policy
1.
“Your Company” is committed to complying with its obligations
under the Privacy Act, 1988 and the associated Privacy Principles
("the NPPs").
Application
of the NPPs to this Real Estate Agency
2
This real estate agency is bound by the NPPs either as a
consequence of it being an organisation with an annual turnover of
more than $3 million or due to the fact that it derives a benefit,
service or advantage by the collection or disclosure of
information and opinions about individuals whose identity is
apparent or can be ascertained.
3
However, as with all organizations, the NPPs do not apply to
personal information Of current or former employees contained in
employee records when those records are used directly in
connection with the employment relationship. Further, it should be
noted that some exemptions are contained within the NPPs with
respect to matters such as the disclosure of information relating
to public health or public safety, the disclosure of information
with respect to law enforcement enquiries and the disclosure of.
particular information relating to legal proceedings and
negotiations.
4
This real estate agency, through its Privacy Officer, is happy to
provide further details as to the extent to which it is required
to comply with the NPPs should any person wish alternatively,
further details of the obligations imposed upon private
organisations under Australia's privacy laws can be obtained
directly from the office of the Privacy Commissioner or by
reference to the NPPs and the Privacy Commissioners associated
guidelines The types of personal information this real estate
agency holds.
5.
The type of personal information held by this real estate agency
includes (but is not limited to) the following:
The
main purposes for which this real estate agency holds information
6.
This real estate agency holds the information referred to above
for the primary purpose of enabling it to conduct the services
that it provides to its customers, vendors, purchasers, owners and
tenants and to enable it to market the provision of those
services. In particular :-
-
information
obtained from third parties, including the Valuer Generals
Office, the Land Titles Office, local councils and other
organizations is used for the purpose of assisting the agency
in the valuing, selling and leasing of properties and
businesses;
7.
This real estate agency does contract out services to third
parties which involves disclosing personal information.
Accessing
personal information held by this real estate agency
8.
Pursuant to the NPPs, persons are entitled to obtain access to
personal information held by this real estate agency with respect
to that individual. Subject to the relevant exemptions contained in the NPPs
and subject to an individual providing sufficient proof of his or
her identity this real estate agency will provide access to
information that it holds relating to an individual.
This real estate agency will charge a fee in most instances
for the provision of this information based on the administrative
cost of supplying the information requested.
Further
details as to these costs can be obtained by contacting the real
estate agency Privacy Officer.
9.
This real estate agency requests, for the purposes of clarity,
that any request for access
to personal information be made in
writing addressed to the agency’s Privacy Officer.
10.
This real estate agency will generally provide access to
information by providing to the individual concerned copies of
relevant documents. Where1 for reasons of volume or otherwise,
providing copies of documents is not practical, this real estate
agency will make arrangements for the individual concerned to
attend at this real estate agency's offices to carry out a
physical inspection.
11.
Wherever possible, this real estate agency will provide copies of
documents or access to the information that it holds with respect
to an individual within 14 days of the receipt at the relevant
request. In the case of more complex requests this real estate
agency will endeavour to provide access to the information within
a period of 30 days.
12.
If individuals believe that information held relating to them is
incorrect they are entitled to request that this real estate
agency corrects that information.
13.
Should this real estate agency believe that it is entitled to
refuse a request to access information or to make corrections it
will provide written reasons for its decision.
Further
information
14.
Should any person wish to obtain further information with respect
to the type of personal information this real estate agency holds,
the purposes for which this real estate agency uses that
information and/or the way in which this real estate agency
manages that information, that person should not hesitate to
contact this real estate agency's Privacy Officer at the contact
details set out above.
November
2002
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